Kinross Creek Housing Co-operative

Community Development Task Force

 

Record of decisions for September 28, 2001

 

Present: Don King, Danusia Mossford, Larry Ruble, Barb Shambrook, Llowyn Ball, Barb Bawlf, Chris Corless, Alana van Dam, Jules Drake, Valerie Melanson.

 

Regrets: Christine Oswell, Cathy Dirks, Ben Drake, Jules Drake, Kathy Cody, Trish Semproni, Tony Jegen, Velma Moore.

 

1.     Check-in:

 

Don had just returned from New York where he went as part of a delegation. He spent many long days and nights talking to people and helping them. Consequently, he is feeling a bit fragile and grateful to be home and able to hug his daughter.  We are glad to have him home safe and sound.

 

Larry Ruble regretfully resigned from the committee due to health problems and reprioritizing his life and the demands on his time. We expressed our regrets at losing a valuable team member and wish him well.

 

2.     Review meeting agreements:

 

Timekeeper – Chris Corless

Process observer – Barb Bawlf

Minute taker – Alana van Dam

 

3. Review/amend/accept agenda:

 

Accepted.

 

4.     Review notes from September 7 meeting and updates on actives

 

Next meeting – work on website as a group. We should all have input into website as we are signing our name off on it. Content not as it should be, minutes not as they should be

 

  1. Review sub-committee’s recommendations and/or update activities

 

a)    Mission/Vision statement update

 

Committees to review brainstorming ideas.  To committees for review – package to include examples, draft vision/mission statement that was handed out. What is the expectation? How do we get buy-in? Keep asking people to come, and nobody does.  Get people to stay after general membership meeting to meet with social audit members and discuss? Do we need to send out another questionnaire? Spend an hour discussing at general membership at next meeting. Same mission/vision team coordinating.

 

Action:          Encourage further discussion at the October 16 general membership meeting by re-circulating, with the agenda, a draft statement and prioritized list of words.  Committees are to provide input to team for November meeting.

 

b)    Meeting facilitation

 

Larry and Barb S. worked on it using various sources – Kinross/Brambles/survey. Good ideas. Can it be shorter? Explain the structure around written submissions (how/when/where/how/why). Good work.

 

Action:          Barb S. distributes simplified rules of order to audit task force for discussion at next meeting. Back to subcommittee for readjustment. Discuss at next general membership meeting October 16.

 

c)     Member relations committee

 

No report. Next meeting.

 

d)    Ethics:

 

New wording in co-op act to deal with ethics. Need someone to review code of ethics for directors – review and present it. Needs to be adopted by general membership before being used by the board. Ethics for committees and general membership.

 

Action:   Chris, Valerie, Barb S. to provide feedback on practicality of discussion paper and how we go about broadening it.

 

  1. Identify “Next steps”

 

Need to focus on issues from social audit. Over housing policy/perception of maintenance committee. Need to clarify the over/under housing policy. Need to finish vision/mission statement. Need to bring polices and minutes to the table for discussion around this table. Need this discussion but be prepared for the entire 2 hours to be taken.  We do not need to look at all history – how what happened and why, etc.

 

Action:          Don to bring in examples of polices to next meeting.

 

Action:          November 9 meeting will be discussion of over/under housing policies and participation. Barb S. and Chris to collect and hand out at Oct 19 meeting for Nov 9 meeting.

 

  1. Identify material required for next meeting

 

MRC, ethics, mission/vision, meeting facilitation.

 

  1. Other

 

Youth issues – how do we make better use of Llowyn? Scheduled meetings with other youths. Report back to general membership. Discuss more at next meeting. Are we touching on the issues? Adam Shambrook could switch off with Llowyn. Can we do a youth survey? What age range?

Action:          Llowyn to discuss with the youth and report back to next meeting regarding issues/ideas and how they feel. Decisions on which route to go?

 

Other members – how to get more people here? One pager note reminding of meeting.

 

Action:          Send out a calendar or note out to all members reminding of scheduling and re-invitation to join.

Action:          Barb S. to give Valerie updated list of members to put out note.

 

  1. Conduct evaluation

 

What worked – less cross talk/more listening.

What didn’t work – interrupting each other.

What needs to be changed – need more people.

Jules noticed a big change (he hasn’t been here for last 2 or 3 meetings)

 

  1.  Give thanks and adjourn