Minutes

March 12, 2002

Social Audit Committee

Present: Don King, Barb Bawlf, Lloweyn Ball, Barb Shambrook, Alana van Dam and Chris Corless.

1.Cost overruns

2. Don’s Role and Report

3. Where we go from here

Cost overruns

CHF-BC is resp. for managing budget. Therefore cost overruns may be covered. Therefore Don will continue to attend meetings at no further cost. CHF-BC was suppose to keep track but person in charge unable to track time due to health reasons. CHF discussions led to understanding that they would support Don (gas etc.) to come to meetings.

Social Audit Com. identified what needed to be done back in oct

• Ethics for board and committee implementation
• Member relations policy implementation
• Over-under housing policy
• Policy adjustments (i.e. Participation)
• General Meeting etiquette
• Mission/ Vision Statement

(Reexamine whether Participation shift ok. Need to revisit it.)

· Maintenance – communication improved?

· How community goes about adopting policy

Need to review and work on above. And communicate with General Membership to see if they have confidence in this process.

Q. Is it normal for Mediator to give oral report rather than written?

A. To sit down and write 3 or 4 page report is not practical, particularly given the cost overrun.

Discussion re decision-making – models etc.

Concern that Mission/Vision methodology flawed. Need to revisit process? Don feels enough has been done. Others pointed out that major disagreements have occurred over this process.

Suggestion (agreed): Bring forward positive things we can agree on to General Membership and leave more controversial things for later:

• Member Relations Committee
• General Meeting Etiquette
• Upcoming Values survey
• Revisit purpose and that we are underway.

For later: Mission/ Vision and Board and Committee Ethics.

Don King to present at General Meeting on March 19.

3. Next steps

1. Jump starting Ethics discussion.

Don’s suggestion – use info from Don’s files and introduce it to community for discussion.

Suggestion: Distribute List of top 27 values from the workshops to community on coloured paper to Members and Associate Members asking them to circle top 10. Top 10 could be used as basis for Mission Statement. Also ask for other values not listed. Submit within a week. Ok’d by those present. Barb, Alana and Chris. Survey to be anonymous. List of Members and Associate Members to be obtained from Doreen.

Announcement to be made at GM.

Next Meeting: Alana to e-mail S.A. members to confirm next meeting date (April 8).

Agenda

1. Ethics Material
2. Mission/ Vision
3. Mapping out

Future Meetings:

1. Over/under housing
2. Participation Committee practices
3. Maintenance
4. Decision-making